Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees Meeting held Tuesday January 8, 2013 at 931 Mitch Drive, Gardnerville Nevada
Trustees Present:  Cade Baligad, David Bourne, Brad Newlon and Shari James. Jeff James was not present because he was dispatched to a structure fire in Carson City.
Also Present:  Mike Bennett, Mike Rowe, Bob Spellberg, and Beth Cook
Pledge of Allegiance:  Led by Shari James
SPECIAL ITEM:  Swearing in of Trustees Cade Baligad and David Bourne

  1.  David Bourne and Cade Baligad had been sworn in by Bob before the meeting. 
  2. For Possible Action:  Election of Chairman, Vice Chairman and Treasurer for calendar year 2013. 

Jeff James was not present for the meeting, so this item has been moved to the February meeting.
Public Comment:  None
APPROVAL OF THE AGENDA:  Cade Baligad would like to postpone Old Business Item 1 to the February meeting because he would like a full Board available to make this decision.  Shari James would like to offer the public to make their comments tonight as they had taken the time to attend tonight’s meeting.  Mike advised that Jeff James must listen to the tapes of these comments before the next meeting so he will be able to take these into account when making his decision.
Public Comment:  None
David Bourne motioned to approve the agenda with Old Business 1 to be moved to the February 2013 Board Meeting.  Shari James seconded the motion.  All ayes.  Motion passed.
APPROVAL OF MINUTES:
Shari James motioned to approve the minutes of the December 12, 2012 Board Meeting, with changes recommended by counsel.  Brad Newlon seconded the motion.  All ayes.  Motion passed.
REPORTS
District Engineer:  Mike Bennett from Lumos and Associates was present to review the December Tracking Schedule.
District Counsel:  Mike Rowe reported that December was fairly quiet.  Two resolutions were prepared for tonight’s meeting.  Tyler Altom has completed updating Personnel Manual.  Bob will review it and submit it to the Pool.  Mike Gilbert of Dollar General has written a petition and notice of appeal regarding water rights for the Dollar Store to overturn the State Engineer’s decision to revoke these water rights. Mike Rowe will monitor this petition because the District now owns these water rights.

District Manager:  Bob Spellberg reported that Staff is continuing to work on Mitch Park when weather permits.  The District has purchased a new truck and a dump bed and a snow plow have been ordered for the truck.  Bob is still working on well 4.  He has not heard from the gentleman who owns the land behind well 4.  He has talked to the state about doing some work on the sewer line.  He has talked to the Tribe and it is now in the Tribal Chairman’s hands and from there it goes to the attorney or Tribal Counsel.  When a decision is made Bob will take it to the State to get it approved. 
OLD BUSINESS

  1.  Board Discussion and possible action to approve Resolution 13-01 which adds a subsection containing a District weed spraying policy to section 3 “Streets,” to the District’s Policies and Procedures Manual.  No motion was made.

Public Comment:  None. 
NEW BUSINESS

  1.  Board discussion and possible action regarding a request for speed control devices on Kingston Lane within Rancho Estates. 

Mike Bennett reviewed the traffic study performed by Lumos and Associates.  The study showed that a speed hump was not warranted.   The Board would like Bob to come back to the next meeting with recommendations on other options.  One suggestion would be to put the speed trailer on Kingston
David Bourne motioned to approve Lumos and Associates traffic study which shows that speed humps are not warranted for Kingston Lane within Rancho Estates and direct staff to look at the speed control policy for other alternatives.  Brad Newlon seconded the motion.  Public Comment: None.  All ayes.  Motion passed.

 

CONSENT CALENDAR
David Bourne motioned to approve the consent calendar.  Shari James seconded the motion.  All ayes.  Motion passed.
REPORTS
Brad Newlon stated that he is looking forward to the New Year and working with the District and the Board.
ADJOURNMENT:
Brad Newlon motioned to adjourn the meeting.  David Bourne seconded the motion.  All ayes.  Meeting adjourned at 6:45 pm.

                                                                                                                                _________________________
                                                                                                                                Beth Cook Acting Secretary

 

___________________________________________________________________________________________________________________________________

Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees Meeting held
February, 6, 2013 @ 6:00 p.m. at
931 Mitch Drive, Gardnerville, NV 89460

Pledge of Allegiance: Led by David Bourne.

Trustees Present:  Cade Baligad, David Bourne, Brad Newlon, Jeff James and Shari James.

Also Present:  Bob Spellberg, Dawn Hinds, Tyler Altom, Michael Bennett and Randall Long.

Special Item:  Election of Chairman, Vice Chairman and Treasurer for the calendar year 2013.
                (Note): All Board Members must be present to take action on this item.

Chairman nominations:

                Shari James nominated Jeff James for Chairman.
                Brad Newlon nominated Cade Baligad for Chairman.
                Cade Baligad nominated David Bourne for Chairman.

Three ayes for Jeff James for Chairman:  Jeff James, Shari James and David Bourne. Two nays, Cade Baligad and Brad Newlon.  Jeff James is elected Chairman.

Vice Chairman Nominations:

                Cade Baligad nominated David Bourne for Vice Chairman.

                                All Ayes for David Bourne for Vice Chairman.  David Bourne is elected Vice Chairman.

Treasurer nominations:

                David Bourne nominated Cade Baligad for Treasurer.
                Jeff James nominated Shari James for Treasurer.
                Cade Baligad nominated Brad Newlon for Treasurer.

                                Two ayes for Cade Baligad for Treasurer: David Bourne and Brad Newlon. Three
                                Nays, Cade Baligad, Shari James and Jeff James.

                                Two ayes for Shari James for Treasurer: Jeff James and Shari James.  Three nays,
                                Cade Baligad, David Bourne and Brad Newlon.

                                One aye for Brad Newlon for Treasurer:  Cade Baligad.  Four nays, Brad Newlon,
                                David Bourne, Shari James and Jeff James.

 

 

Shari James and Cade Baligad tied in votes for Treasurer so Nominations were started again.

                Jeff James nominated Shari James for Treasurer.
                Cade Baligad nominated Brad Newlon for Treasurer.

                                Three ayes for Shari James for treasurer: Shari James, Jeff James and David Bourne
                                Two nays, Cade Baligad and Brad Newlon. Shari James is elected Treasurer.

Public Comment: None

Approval of the Agenda:

                                Cade Baligad motioned to approve the Agenda.  David Bourne seconded the motion.
                                All ayes.  Motion passed.

Public Comment:  none

Approval of the Minutes:

                                David Bourne motioned to approve the minutes from the January Board Meeting.
                                Shari James seconded the motion.  All ayes.  Motion passed.

Public Comment: none

Staff Reports: 

District Engineer: Michael Bennett of Lumos and Associates was present to review his project tracking schedule for the month of February.  (See attached)

District Counsel: Tyler Altom has been working on changes to the Policy and Procedures Manual, the Yearly Summary of Claims for the District and Resolution 13-02 all items on the night’s Agenda.

District Manager: The District Staff has almost completed the paver project at Mitch Drive Park.
Bob has scheduled 1500 fish to be delivered beginning in early March.  The District will begin pricing sod and looking at projects in March also. Bob is also considering installing a putting green at Mitch Drive Park.  The District will also be looking into a pump track, not exactly like a BMX track but a similar idea and easier to maintain.

Bob is discussing the Well 4 Project with the Washoe Tribe and has gotten support so far from the tribe officials.

Bob and staff, has looked at the Kingston Drive traffic control issue, the street is narrow, only 24 feet wide and is too skinny for speed humps or striping.  The District will install speed limit and slow signs in designated areas instead.

Mike and Bob have identified streets that need to be included in the 2013-2014 Street Improvement Project.  Fifty-four streets have been identified as needing slurry seal or fog seal.  Rancho road may need a rebuild.
Old Business:

I.             For Possible Action: Board discussion and possible action to approve Resolution 13-02  
                Regarding an amendment to appendices “B”, “C”, and “E” of the District’s Policies and
                Procedures Manual.  Board discussion followed by public comment.  Possible action to
                Adopt or modify changes to the District’s water and sewer connection fee schedules,
                Establish a procedure to provide credit to property owners who have previously paid
                Annexation fees and the repeal of annexation fees.  Action Item.

Bob stated this item began in October of 2011, the Board at that time postponed raising the rates for a year.  The increases are based on a study done by Lumos which is based on value.

Cade told the public that he is here to work with them. Cade also suggested that the contractors in the audience appoint a spokesperson to speak for them tonight, if they were all in agreement as to what they want to say.

David explained he is also here to work with the contractors in the audience and to find some common ground by pushing forward and coming to an agreement tonight.

Brad explained the Board hoped the economy would pick up this past year since postponing the change to District policy but obviously that did not happen.  Brad stated they need to find a balance; the Board is not here to win but to work with the public to come up with a plan that works, while helping development which is vital to the community.

Shari stated is looking forward to hearing all the comments from the public.  She has been doing a lot of reading and she has an opinion she is very strong on, she feels the contractors and builders have paid annexation fees and have done everything they were supposed to do.

Jeff explained it is not the Board’s job to things tough, they will try to make it easy, but there is a cost to doing business.

Public Comment: Jeff Pisciotta, 1600 East Valley Road, stated there will be no spokesperson; those present may have different points of view.  Pisciotta is representing three property owners in Rocky Terrace.  Pisciotta, in good faith when building the subdivision put in all requirements required in the Rocky Terrace Annexation Agreement.  Mr. Pisciotta told the Board that there is no profit left in Rocky Terrace, they have all lost money and all their investment is gone.  He is asking for an exemption for Rocky Terrace he does not want to be charged twice.

Jesus Rey, 997 Kerry Lane, representing Cedar Creek, stated right now the homes are maybe 20 % of what they were worth.  People cannot pay $5,000.00 more for a lot these days, so it does not make sense for the District to raise rates at this time.  Mr. Rey asked the Board to consider an extension of time and that the builders should not be the only ones to pay more, everyone should be charged an increase; if an increase in revenue is needed.

Randy Kuckameister, Manager of Rocky Terrace Group LLC was present.  Rocky Terrace LLC currently owns 16 lots in the subdivision.  They have only sold two lots in the past two years and only one lot has a house on it.  Building has been very slow and any additional fees will delay the ability to sell these lots. 

Mark Turner, of Silver Oak Homes, Inc., a home builder from Carson City was present with a different perspective.  Mr. Turner has been in talks with Mr. Kuckameister to possibly acquire the lots in Rocky Terrace.  They were close to closing the deal when the District’s potential rate increase came about.  The rate increase is considerable and is decision making criteria when deciding whether to purchase the Rocky Terrace lots or not.  Turner explained that Carson City actually lowered their fees about $5000.00 and that has spurred activity.

Greg Lynn explained the lots in Rainshadow are worth about 1/3 of the cost to build.  This fee increase would add about $2.00 per square foot and right now housing values are nowhere near replacement costs.  Greg Lynn asks for an exemption for the Rainshadow, Rocky Terrace and Cedar Creek Subdivisions.

Suzanne Towse, Carson Valley Home sites LLC, was present and stated that with this increase the builders who have already paid annexations fees will be charged twice and that is just not reasonable.  Suzanne stated that an exemption sounds great but that is not reasonable and neither is the rate increase.  Everyone needs to find a more sensible path, she offered a suggestion that the District provide 10 year grace period for those who have already paid annexation fees and then at the end of the grace period everyone will pay the increase.  It is simple and easy to administer.

Larry Walsh, co developer in the Rocky Terrace Subdivision agrees with Mr. Rey.  The three Subdivisions have paid their fair share and since everyone benefits from the well everyone should pay the part.

Tony Rosenthal representing Landsmith Appreciation Fund and owner of Kit Carson Village has about 50 lots ready to go.  For every dollar that is raised in lot costs and fees it adds about $4.00 to the sales price of the house.   The new fees would add about $16,000 more to the price of a house. This will affect the ability to obtain loans, appraisals and much more.  Rosenthal suggests not only the three subdivisions, Rocky Terrace, Cedar Creek and Rainshadow Ranch, be included in the Board decision but everyone who has been pre-annexed and built their lots, curb and gutter etc…  Jeff Pisciotta suggested that everyone who has a final map be included in the grace period.

Cade Baligad complimented Suzanne for providing a good solution with her suggestion to provide a grace period those who have already paid annexation fees.  Cade suggested allowing previously annexed subdivisions a grace period of 7 years where they will pay the current rates today until January of 2020.  New Subdivisions coming into the District would pay the new rates.  The Board discussed their options.

David Bourne motioned to increase connection fees in as contained in exhibit 1 & 2 in draft Resolution 13-02, repeal all annexation fees, Apply a 7 year grace period from the new fees to every existing lot within the District with a final map; the grace period will end in January 1, 2020 at which point everyone will be subject to the rates in effect at that time.  Shari James seconded the motion.  All Ayes.  Motion passed.

Public Comment: none

New Business:

II.            For Possible Action: Board discussion and possible action to extend Freeman and Williams LLP
                Three year contract to audit the District’s financial statements.  Board Discussion followed by
                Public comment.  Possible action to extend the audit contract with Freeman and Williams LLP
                Which will include a reduced rate for the next three fiscal years. Action Item.

The District has been working with Freeman and Williams LLP about 23 for years, Bob has talked to Paul Tibma and asked for a three year contract at a reduced rate.  Paul Tibma, of Freeman and Williams has given the District a discounted offer of $45,000.00 to perform the District’s audit for fiscal year 2014, 2015 and 2016. 

                                Brad Newlon motioned to accept Freeman and Williams LLP offer of $45,000.00 to
                                Perform the District’s audit for fiscal year 2014, 2015 and 2016. David Bourne
                                Seconded the motion.  All ayes.  Motion passed.

Public Comment:  none

III.           For Possible Action: Board Discussion and possible action to approve the yearly update to the
                District’s Personnel Policy Manual.  Board discussion followed by public comment.  Possible
                Action to approve technical changes to the District’s Personnel Policy Manual as recommended
                By the District’s Insurance Carrier.  Action Item.

There were no changes to any.
 District benefits this year, the changes are purely technical as requested by the Pool/Pact and has been reviewed by the District’s Counsel.

                                Shari James motioned to approve the technical changes to the District’s Personnel
                                Policy Manual as requested by the District’s insurance carrier and prepared by
                                District Counsel.  Brad Newlon seconded the motion.  All Ayes.  Motion passed.

Public Comment: none

IV.          For Possible Action: Board discussion and possible action to approve the yearly summary of
                Insurance claims.  Board discussion followed by public comment.  Possible action to approve
                The summary of claims as required by NRS 41.0385 and presented by District Counsel. Action
                Item.

Tyler Altom informed the Board that there were no claims made against the District.  (See attached.)

                                David Bourne motioned to approve the summary of claims as presented by District
                                Counsel.  Shari James seconded the motion.  All ayes.  Motion passed.

Public Comment: none

V.+         For Possible Action:  Board discussion and possible action to approve a new logo design for the               
                District.  Board discussion followed by public comment.  Possible action to approve a new
                Updated logo for the District. Action Item.

Bob has designed a new logo for the District trucks, letter head and shirts.  The old logo is from the 60’s and it shows.  (See attached proposed logo).

                               

Cade Baligad motioned to approve the proposed District Logo (with any changes) as
                                Presented by District staff.  Brad Newlon seconded the motion.  All ayes.  Motion
                                Passed.

Public Comment: Chuck Hill says he likes the family theme in the picture and he would like it to stay.
Perhaps still with the pond and gazebo.

Consent Calendar:

                                David Bourne motioned to approve the consent calendar.  Brad Newlon seconded
                                The motion.  All ayes.  Motion passed.

Public Comment: None

Trustee Reports:

Cade Baligad was at the park while the staff was working hard on the pavers.  Cade commented that they were all too busy to chat and that was impressive. Cade also reminded Bob that he wants to make a plaque for all who have worked on the park.

David Bourne also complimented the guys for working hard and in the freezing cold too.

Brad Newlon wants to do something nice for the guys who are building the park.  Brad suggested a barbeque at the park when the weather warms up sponsored by the board members themselves.

Bob reminded the Board that there is a section in the Policy and Procedures Manual for Bonuses for those employees who go above and beyond their call of duty.

Shari James said that the Park looks lovely.

Jeff James thanked Cade for his years of service as chairman and David for acting as Treasurer. 

Adjournment:

                                Cade Baligad motioned to adjourn the meeting.  David Bourne seconded the motion.
                                All ayes.  Motion passed.

Public Comment: none

Meeting adjourned at 8:45 pm.

_____________________________________________________________________________________________________________________________________________

Minutes of the Gardnerville Ranchos General Improvement District
Board of Trustees Meeting held March 6, 2013 @ 6:00 p.m. at
931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance: Led by David Bourne
Trustees Present:  David Bourne, Brad Newlon and Jeff James.  Shari James and Cade Baligad were not present.
Also Present:  Bob Spellberg, Beth Cook, Tyler Altom and Mike Bennett.
Approval of Agenda:  David Bourne motioned to approve the agenda.  Brad Newlon seconded the motion.  All ayes.  Agenda approved.
Approval of Minutes.  Brad Newlon motioned to approve the minutes of the February 6, 2013 Board Meeting.  David Bourne seconded the motion.  All ayes.  Minutes approved.
Public Comment:  None
REPORTS
District Engineer:  Mike Bennett reviews the tracking schedule for March 2013.
District Counsel:  Tyler Altom stated that he spent the month of February preparing Resolutions 13-02 and 13-03.
District Manager:  Bob Spellberg stated that he is working with the Department of Wildlife to acquire some Cutthroat fish for the fishing pond.
The April meeting has been changed to Thursday April 11 due to scheduling conflicts.
Bob will be presenting the Budget to the Board at the April 11th meeting.
Bob will be at Nevada Rural Water Tuesday, Wednesday and Thursday next week.
Bob will be on vacation next week.
Bob stated that Rob Anderson is in the process of getting the District new water rights so the District can get out of the litigation with Mr. Gilbert at Sierra View.
Bob changed the web site around a bit.

OLD BUSINESS

  1.  Board discussion and possible action to approve Resolution 13-02 regarding an amendment to Appendices B, C and E of the District’s Policies and Procedures Manual.  Possible action to adopt or modify changes to the District’ water and sewer connection fee schedules which could also include the possible elimination of annexation fees.  Action Item.

Bob stated that the newest version of 13-02’s wording is still in line with the Board’s version but the legalese part of it has been cleaned up.  Tyler Altom explained that some of the wording has been clarified to state that any lot or parcel that has been legally created after March 6th, will pay the new connection fees.  If any new lot or parcel is made from an existing lot after March 6th they will pay the new connection fees. Out of District new connections will pay the new fee, and any lot or parcel legally created on or prior to today will pay the old fees until January 1, 2020.  This is the same for the sewer fees. 
Brad Newlon motioned to approve the adoption of Resolution 13-02.  David Bourne seconded the motion.  All ayes.  Motion passed.

  1. Board discussion and possible action to approve Resolution 13-03 which makes technical changes to the District’s Personnel Manual. 

David Bourne motioned to approve Resolution 13-03 which makes technical changes to the District’s Personnel Manual.  Brad Newlon seconded the motion.  All ayes. Motion passed.

  1. Board discussion and possible action to discuss future projects for Mitch Park.  Possible action to direct staff to hold a public workshop to discuss current and future projects for Mitch Park which could include the purchase of rainbow trout this spring from a private source.

Jeff James suggested a jump track.  He explained that it is a small track that allows BMX bikes to use it for jumps.  Bob suggested a small putting green directly behind the firehouse.  David Bourne would like to see a fitness area similar to Bluerock Park.  Brad Newlon suggested either a basketball or volleyball court.  Bob stated that he will schedule a workshop in April.  The supply of fish from NDOW will be cut drastically this year.  He would like to add some nice fish from a private source. 

  1.  Brad Newlon motioned to direct Bob to arrange a workshop to gather information for future projects at Mitch Park.  David Bourne seconded the motion.  All ayes.  Motion passed.
  2. David Bourne motioned to approve a request to purchase rainbow trout from a private vendor in an amount not to exceed $4000.00.  Brad Newlon seconded the motion.  All ayes.  Motion passed.

NEW BUSINESS

  1.  The Board will take action on each of the following items for Storall LLC Gardnerville Ranchos site at Pit Road and Short Court.
  2. Tod Whear of Storall and Rob Anderson of Anderson Engineering were present. David Bourne motioned to approve a petition for annexation for APN 1220-16-401-002 and direct District Staff to prepare an order of annexation for the April Board Meeting and authorize the Chairman to sign the order of annexation once completed and all the conditions have been met.  Brad Newlon seconded the motion.  All ayes.  Motion passed.
  3. Request for approval of conceptual development plan for APN 1220-16-401-002 & 003.

The plan still has to go before Douglas County.  This is so the Board can view the plans for their approval.  Rob Anderson explained the plans to the Board.
 Brad Newlon motioned to approve the conceptual development plan for APN 1220-16-401-002 &003.  David Bourne seconded the motion.  All ayes.  Motion passed.

  1.  Approval of encroachment permit to park U Haul trucks on non- improved portion of Pit Rd. in front of Storall property

 David Bourne motioned to approve an encroachment permit that will allow for the parking of U Haul vehicles on the right of way off the pavement on Pit Road behind Dollar General Store.  Brad Newlon seconded the motion.  All ayes.  Motion passed.
Public Comment:  None
CONSENT CALENDAR
David Bourne motioned to approve the consent calendar.  Brad Newlon seconded the motion.  All Ayes.  Motion passed.
Public Comment: None 
REPORTS
David Bourne and Brad Newlon both expressed how pleased they are with the park.
Jeff James updated the Board on Nevada League of Cities.
ADJOURNMENT
Brad Newlon motioned to adjourn the meeting.  David Bourne seconded the motion.  All ayes.  Meeting adjourned at 7:15 p.m.

 

                                                                                          _____________________
                                                                                          Beth Cook Acting Secretary

 

                                `                                                               By

                                                                                                _________________________________________
                                                                                                Dawn Hinds
                                                                                                Acting Secretary