Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees meeting held
September 7, 2016 at 6 p.m. at
931 Mitch Drive, Gardnerville, Nevada

Pledge of Allegiance:  Led by Jeff James

Trustees Present: Leann Teter, Cade Baligad, Jeff James, Brad Newlon and Bob McDowell

Also Present:  Mike Bennett, Mike Rowe, Bob Spellberg, Dawn Hinds and the public

Public Comment:  None

Approval of the Agenda: 
                               
                                Jeff James motioned to approve the Agenda.  Leann Teter seconded the motion.
                                All ayes.  Motion passed.

Approval of the Minutes:

                                Bob McDowell motioned to approve the minutes from the August Board meeting.
Cade Baligad seconded the motion.  Three ayes.  (Jeff James and Leann Teter abstained) Motion passed.

Public Comment: None

Staff Reports:

District Engineer: Michael Bennett of Lumos and Associates reviewed his project tracking schedule for the month of September (See attached).

District Counsel: Mike Rowe stated there has been no response from MGSD to his letter regarding the Cogeneration Plan.  Mike updated the Board on a customer of the Ranchos who had complained about various things relating to her water meter.  Her attorney George Keele has been talking to Mike.  Mike has reviewed all documentation in the customer’s history and because of good documentation in her file Mike was able to find that nothing seemed amiss and the case has been dropped. 

District Manager: Bob will be meeting with the man who owns the property next to Well 4 tomorrow morning regarding using his driveway to access the well.

New Business:

I               For Possible Action:  Board discussion regarding a Water Master Plan.  Board discussion followed by public comment.  Possible Board action to approve the creation of a water
master plan. By Lumos & Associates for the District’s water system.

Mike Bennett reviewed his Water Master Plan Proposal for Engineering Services; fees for this project will be $88,100.00 (See attached).  The water master plan will provide the District with guidance for the foreseeable future.

                                Bob McDowell motioned to alter the recommended motion from 80,000 to 88,100 and
to direct Lumos and Associates and staff to prepare a Water Master Plan for the District’s Wellhead Protection Plan, an asset management plan and other items that
will guide the District for the future.  The cost for the plan will not exceed 88,100.00
and will be completed by May of 2017.  Jeff James seconded the motion.  All ayes.
Motion passed.

Public Comment:  None

II             For Possible Action:  Board discussion on the District Manager’s recruitment plan.  Board
discussion followed by public comment.  Possible action to approve the District Manager’s
recruitment plan that will guide the District through the hiring process for a new District
Manager upon the retirement of the District Manager.

Bob presented his recruitment plan to the Board; the Job Description has been reviewed and approved by a POOL/PACT Human Resources representative (See attached). 

                                Jeff James motioned to approve the recruitment plan as submitted.  Leann Teter
                                seconded the motion.  All ayes.  Motion passed.

Public Comment:  Chuck Hill suggested the District advertise out of Nevada.  Bob stated he wanted to
keep the advertising in the state because he would like candidates who are familiar with Nevada.

III            For Possible Action:  Board discussion regarding well 5 repairs.  Board discussion followed by
Public comment.  Possible action to approve the replacement of well 5’s electrical panel, update
SCADA controls and locate the electric meter outside of the building.

Well 5 is a reserve well because of the arsenic standard.  The electrical panel is from 1985 and has been corroded from the chlorine gas used in the earlier years.  The new panel will be relocated outside of the well for convenience.  Currently District Personnel meets with NV Energy once a month to read the meter. 

                                Bob McDowell motioned to approve the repair and replacement of the Well 5
                                electrical panel, SCADA equipment and the moving of the electric meter from
                                inside the building to outside.  Leann seconded the motion.  All ayes.  Motion
                                passed.

Public Comment:  None

Consent Calendar:

                                Bob McDowell motioned to approve the Consent Calendar.  Leann Teter seconded the
                                motion.  All ayes.  Motion passed.

Trustee Reports:

Cade stated that the park looks really clean, weeds are kept at bay and the basket ball nets are always up. 

Jeff James apologized for missing the last three meetings; he was on vacation in June and July he was on a fire in Utah and in August he was on a fire in California.  Fire season is winding down and he does not anticipate any more absences. 

Adjournment:

                                Cade Baligad motioned to adjourn the meeting.  Jeff James seconded the motion.  All
                                ayes.  Motion passed.

Meeting adjourned at 6:55 p.m.

                                                                                                By

 

                                                                                                __________________________________
Dawn Hinds
Acting Secretary