Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees meeting held
July 6, 2016 at 6pm @ 931 Mitch Drive
Gardnerville, NV 89460

Pledge of Allegiance: Led by Cade Baligad

Trustees Present: Leann Teter, Bob McDowell, Brad Newlon and Cade Baligad.  Jeff James was unable to attend.

 Also Present: Bob Spellberg, Dawn Hinds, Mike Rowe and Michael Bennett

Public Comment: None

Approval of the Agenda:
                               
                                Leann Teter Motioned to approve the Agenda.  Cade Baligad seconded the Motion.
                                Four ayes.  Motion passed.

Approval of the Minutes:

                                Bob McDowell motioned to approve the Minutes from the June meeting.  Leann Teter
                                seconded the motion.  Four ayes.  Motion passed.

Public Comment: None

Staff Reports:

District Engineer: Michael Bennett reviewed his project tracking schedule for July 2016.  Mike will have a presentation of the District’s Master Sewer Plan at the August meeting.

District Counsel: Mike Rowe and Bob are preparing a response letter to MGSD regarding the Cogeneration Facility reimbursement issue. 

District Manager: Bob said that the cameras are installed in Mitch and Bluerock Park.  Bob is working on a grant for cameras to be installed at the water tanks.  The Pump Track is in the process of being reshaped and enlarged.  The East Peak Waterline Project is now under construction.

New Business:

I               For Possible Action: Board discussion regarding the District’s Debt Management Plan for
Fiscal Year 2016-2017.  Board discussion followed by public comment.  Possible action to adopt
the District’s Debt Management Plan for fiscal year 2016-2017.

Bob reviewed the Debt Management Plan for fiscal year 2016-2017 with the board (see attached).

                               
Bob McDowell motioned to adopt the District’s Debt Management Plan for fiscal year
                                2016-2017 as presented by the District Manager.  Leann Teter seconded the motion.
                                Four ayes.  Motion passed.

Public Comment:  None

II             For Possible Action: Board discussion regarding a proposed 5-year Capital Improvement Plan.
Board discussion followed by public comment.  Possible action to adopt the District’s proposed
5-year Capital Improvement Plan.

Bob Spellberg reviewed the yearly update to the District’s 5-year Capital Improvement Plan (see attached).

                                Leann Teter motioned to adopt the District’s 5-year Capital Improvement Plan starting
                                7-1-2016.  Bob McDowell seconded the motion.  Four ayes.  Motion passed.

Public Comment: None

III            For Possible Action: Board discussion regarding the succession of the District Manager after his
retirement.  Board discussion followed by public comment.  Possible action to adopt a plan for
succession of the District Manager who has announced his retirement as of October 1, 2017.

The projected retirement date for the District Manager has been set for October 1, 2017.  Brad Newlon stated they will need to establish a timeline.  The proposed timeline was established.
December 2016                 -              Advertisement
January 2017                      -              Applications
February                              -              Review
March                                   -              Hire Manager
April                                       -              Start date
The training period should take around 4 to 6 months depending on the experience of the new Manager.  The District will advertise the opening under the current District Manager Job description or a close variation.  There is year probation for all new hires.  Bob will prepare a survey of managers around Nevada to get an idea of their job descriptions and salaries and have that ready for the Board at the September meeting.

                                Cade Baligad motioned to direct the District Manager to develop a packet regarding
                                the hiring of the new District Manager for Board review by the September 7th Board
                                meeting.  Leann Teter seconded the motion.  Four ayes.  Motion passed.

Public Comment: None

Old Business: None

Consent Calendar:

                For Possible Action: Monthly payables and board discussion followed by public comment.
Possible action to approve the Consent Calendar.

                                Cade Baligad motioned to approve the Consent Calendar.  Bob McDowell seconded
                                the motion.  Four ayes.  Motion passed.

Trustee Reports:

Cade Baligad, Bob McDowell and Brad Newlon told Bob and staff to keep up the good work.

Public Comment: None

Adjournment:

                                Bob McDowell motioned to adjourn the meeting.  Leann Teter seconded the motion.
                                Four ayes.  Motion passed.

Public Comment: None

Meeting adjourned at 7:09 pm.

                                                                                By

 

                                                                                __________________________________
Dawn Hinds
Acting Secretary