Minutes of the
Gardnerville Ranchos General Improvement District
Board of Trustees Meeting held
May 18, 2017 at 4 pm @
931 Mitch Drive, Gardnerville, NV 89460

Pledge of Allegiance: led by David James

Trustees present: Bob McDowell, David James, Jeff James and Brad Newlon.  Leann Teter was not present for roll call but will attend later.  Bob McDowell will chair the meeting

Also present:  Mike Rowe, Bob Spellberg, Dawn Hinds, Michael Bennett and Kristin Tokheim

Public Comment: None

Approval of the Agenda:

                                Jeff James motioned to approve the Agenda.  Brad Newlon seconded the motion.
                                Three ayes.  Motion passed.  David James stood opposed.

Approval of the Minutes:

                                Brad Newlon motioned to approve the minutes.  David James seconded the motion.
                                Four ayes.  Motion passed.

Staff Reports:

District Engineer: Michael Bennett of Lumos and Associates was present to review the May 2017 tracking schedule. 

District Counsel:  Mike Rowe will be working on the Interlocal agreement with the County for Tillman Road.

District Manager: Bob has been working on the Consumer Confidence Report and the Rainshadow Ranch Subdivision.  Bob announced that there are three candidates for the District Manager position.

There will be two Board meetings to interview the candidates for District Manager.  The first night on June 21, 2017 will be for interviews and the second night will be June 22nd for District Manager selection. 

New Business:

I               For possible action:  Board discussion regarding the award of the Fiscal Year 2017-2018
Street Maintenance Project.  Board discussion followed by public comment.  Possible action
to award the fiscal year 2017-2018 Street Maintenance Project to SNC (Sierra Nevada Construction) in the amount of $639,007.00.

SNC was the lowest bidder on the 2017-2018 Street Maintenance Project.  SNC, a Nevada contractor licensee, is of good standing and their bid was found complete.  Therefore, it is recommended the bid be awarded to SNC. 

Jeff James motioned to award the bid for the fiscal year 2017-2018 Street Maintenance Project to Sierra Nevada Construction in the amount of $639,007.00 and
authorize the District Manager to approve change orders up to 10% of the award amount.    Dave James seconded the motion.  Four ayes.  Motion passed.

Public Comment: None

II             For possible action:  Board discussion regarding the District’s Water Master Plan.  Board
                discussion followed by public comment.  Possible action to accept the District’s Water
                Master Plan.

Kristin Tokheim and Michael Bennett of Lumos and Associates were present to review the District’s Draft Water Master Plan which also updates the District’s Well Head Protection Program. 

Dave James motioned to accept the Draft Water Master Plan.  Brad Newlon seconded the motion.  Four ayes.  Motion passed.

Public Comment: None

Old Business:

III            For possible action:  Board discussion regarding security for Board Members.  Board discussion
followed by public comment.  Possible action to act upon a request to enhance security at
Board of Trustee Meetings.

Bob has been asked by the Board to contact security firms regarding security at Board of Trustee meetings.  Only one company responded to Bob’s request for a proposal; Off Duty Officers, Inc.

                Service Option 1, Metal detector and armed-uniformed guard. (4 hour Minimum)
Price: $55.00 per hour, per guard
Equipment (Metal Detector) $35.00.

Brad Newlon could not see spending $3000.00 dollars a year for Board security.  Bob McDowell was on the fence.  Jeff James suggested the Board alert the Sheriff’s Department when the District anticipates a large crowd and have an officer attend the meeting to make their presence known.   Mike Rowe stated they have requested a deputy be present at other meetings in Districts where discussions were anticipated as being heated.   Dave James stated he would be satisfied with that suggestion.

Leann Teter joined the meeting in progress at 5:40 pm.

Dave James motioned to consider security at the discretion of a Board Member(s) and the District Manager for particular meetings on demand basis and 
the source that service to be determined by the District Manager. Jeff James
seconded the motion.  Four ayes.  Motion passed.   Leann Teter abstained.
Public Comment: None

IV            For possible action:  Board discussion on choosing members to attend mediation
hearing.  Board discussion followed by public comment.  Possible Board action to
appoint members of the Board of Trustees to be present at the mediation hearing with
MGSD.

The mediation hearing will start at 1 p.m. on June 7, 2017 at the Judicial Law Enforcement Center.

Brad Newlon motioned to appoint trustees Leann Teter and Bob McDowell and/or Dave James to formally represent the Board at the mediation hearing with the Minden Gardnerville Sanitation District.  Further these Board Members will be authorized to enter into a settlement if the need should arise.  Dave James seconded the motion.
All ayes.  Motion passed.

Public Comment: none

Consent Calendar:

                                Brad Newlon motioned to approve the Consent Calendar.  Dave James seconded the
                                Motion.  All ayes.  Motion passed.

Trustee Reports:

Dave James attended the Chamber of Commerce meeting this month.

Public Comment:  none

Adjournment:

                                Jeff James motioned to adjourn the meeting.  Dave James seconded the motion.  All
                                ayes.  Motion passed.

Meeting adjourned at 6:02 pm.

                                                                                                By

 

                                                                                                ____________________________
Dawn Hinds, Acting Secretary