Minutes of the Gardnerville Ranchos General Improvement District Board of Trustees meeting held Wednesday February 3, 2016 @ 6:00 pm at 931 Mitch Drive, Gardnerville, NV 89460
Pledge of Allegiance:  Led by Cade Baligad.
Trustees Present:  Brad Newlon, Cade Baligad, Leann Teter, and Bob McDowell.  Jeff James was not present.
Also Present:  Michael Bennett, Mike Rowe, Bob Spellberg, Beth Cook and the public. 
Approval of Agenda:  Cade Baligad motioned to approve the agenda.  Bob McDowell seconded the motion.  All ayes.  Agenda approved.
Public Comment:  None
Approval of Minutes:  Bob McDowell motioned to approve the minutes of the January 6, 2016 Board Meeting.  Leann Teter seconded the motion.  All ayes.  Minutes approved. 
Public Comment:  None.
REPORTS
District Engineer:  Michael Bennett was present to review the February tracking schedule.
District Counsel:  Mike Rowe stated that he drafted an easement acquisition agreement for Dr. Murdock.  If Dr. Murdock approves, Mike will draft an easement deed, get them signed and recorded, make sure the test well works and then pay Dr. Murdock $15,000.
There will be a meeting on February 18th with MGSD regarding the disagreement with the cogeneration facility and their request for payment.  Mike will report back to the Board in March with the results of that meeting.
District Manager:  Bob is working on getting surveillance cameras for Bluerock and Mitch Parks.    He is hoping to get a grant from the Local Emergency Planning Committee for $4500.00. He may also receive a grant from the Loss Control Committee for $10,000.  The total cost should be approximately $32,000 for everything.
Well 4 shut down.  It should be up and running by Friday the 5th.  In the meantime, Well 1 is picking up the slack.  There have been some problems with an increase in water pressure. To help alleviate this problem, the District is releasing the excess water from the tank into the pond.
Bob has given the draft agreement to Dr. Murdock.  Dr. Murdock had some concerns about the property lines.  He is on vacation, so Bob will speak with him after he gets back. 
The credit cards took in $653,796.75 in 2015.  Bob McDowell would like Bob to check into the benefit of charging a fee for each transaction.  Bob will come back with the numbers in March.
February 16th is the flood guide review by Douglas County Emergency Management.
There is a Board of Directors meeting for League of Cities on February 29th.  Leann Teter will attend that meeting with Bob.
NEW BUSINESS

  1.  Possible action on a request from the Carson Valley Conservation District for emergency funding up to $15,000 to perform clearing and snagging in the Carson River near the golf course area.

Craig Burnside of the Carson Conservation District stated the Carson River is in need of immediate attention regarding the removal of trees, vegetation and sand bars that have grown during the last four years of drought.  This could cause excessive flooding within the District.  With the healthy winter the valley has had so far this year, the water level in the river may rise to a point where it will not be feasible to enter the river and conduct this type of work. 
Bob McDowell motioned to make a commitment to donate up to $15,000 to the Carson Conservation District for flood control and remediation on the East Fork of the Carson River as needed.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment:  Chuck Hill stated that he feels this is a wise investment for the District.

  1. Possible action to approve Summary of Claims Report as prepared by District Counsel.

Mike Rowe reviewed the Summary of Claims for 2015.
Cade Baligad motioned to approve the Summary of Claims as presented by District Counsel.  Bob McDowell seconded the motion.  All ayes.  Motion passed.

Public Comment: None.

  1. Possible action to approve phase one of two to upgrade the District telemetry equipment in an amount not to exceed $56,150 with the project being completed in FY 17-18.

Cade Baligad motioned to approve a contract with Sierra Controls Systems in an amount not to exceed $56,150 to replace or upgrade telemetry equipment for the District’s wells and booster station.  Leann Teter seconded the motion.  All ayes.  Motion passed.

Public Comment: None

  1. Possible action to set a date for a workshop to discuss succession for the District Manager’s position.

Bob would like the Board to set up a workshop to discuss the future of the District Manager’s position. 
Bob Mcdowell motioned to set up a workshop on March 10, 2015 at 3:30 pm for the workshop.  Cade Baligad seconded the motion.  All ayes.  Motion passed.

Public Comment: None

OLD BUSINESS

  1. Possible action to approve paving the middle section of Mitch Park parking lot in an amount not to exceed $60,000

Bob McDowell motioned to approve paving the middle of the Mitch Park parking lot in an amount not to exceed $69,000 and allowing the District Manager to approve change orders in an amount not to exceed ten percent of the project.  Cade Baligad seconded the motion.  All ayes.  Motion passed.
Public Comment: None
CONSENT CALENDAR
Leann Teter motioned to approve the consent calendar.  Bob McDowell seconded the motion.  All ayes.  Motion passed.
REPORTS
Bob McDowell will be calling Bob regarding the Board of Commissioners meeting.  He also made the Board aware that he will not be at the meeting in April.

ADJOURNMENT
Cade Baligad motioned to adjourn the meeting.  Bob McDowell seconded the motion.  All ayes.  Meeting adjourned at 8:00 pm.

 

                                                                                                _________________________
                                                                                                Beth Cook, Acting Secretary